Executive Assistant

Pure are delighted to be working with an established market leading organisation in Ipswich, who are seeking an experienced Executive Assistant to join their busy Executive Team. You will be coordinating company events and supporting the Director and senior management team. The successful candidate will thrive in a busy environment, have superb communication skills and the ability to handle pressure and multiple tasks, with a high degree of accuracy while remaining both friendly and professional at all times.

Monday to Friday, 9-5pm
3 days in the office, 2 days from home (after probation period)
Free on-site parking
£25,000 basic, plus bonus’ up to a circa of £30,000 pa

Meetings & Travel

• Co-ordination of diaries for both internal and external meetings
• Venue finding (if off site) and setting up of meeting facilities, organisation of refreshments/lunch requirements and IT equipment
• Organising travel arrangements; flights, hotels, parking and transportation
• Preparation and provision of documentation for meetings

Correspondence & Administration

• Compiling general correspondence as required
• Day to day admin support to Divisional Director’s and Regional Manager’s
• Booking staff meetings for the Divisional Director’s and Regional Manager’s
• Managing the corporate/client budget spreadsheets
• Scheduling new starter inductions for the Divisional Director’s and Regional Manager’s
• Ensuring regional maps are kept up to date

Co-ordination of Events

• Organisation of product launches and product training when required
• Issuing of invitations/meeting requests and coordination of attendees
• Assisting with the organisation and coordination of attendees for staff events
• Organising and coordination of attendees for client/contractor entertainment
• Coordination of Factory Visits to Germany for clients and contractors

General

• Production and collation of monthly reports utilising in-house database systems and information from internal departments
• Booking of hotels, flights, train tickets etc as and when required by the wider external team
• Support to the Executive Assistant Manager as and when required
• Any other duties as required
• Co-ordinate workload and tasks with another team member in relation to client and contractor entertainment/events Criteria
• To apply discretion together with a high degree of confidentiality at all times
• To work as part of a busy integral team
• Extensive liaison

Benefits

• Annual leave - 20 days increasing to 25 days on completion of 1 years’ service, plus all statutory bank holidays (discretionary paid leave during Christmas shut-down, equating to an additional 3-5 days leave
• Wellness and mental health focussed training available to all staff
• Life Assurance (7x Basic Salary)
• Income Protection Insurance
• AXA PPP Healthcare (following successful completion of probationary period)
• Pension Scheme
• Financial wellbeing workshops
• Boot Camp and Yoga
• Subsidised gym membership
• Cycle2Work scheme